Project and knowledge management for AI‑powered teams

One intelligent workspace connecting tasks, docs, and plans, with progress, changes, and priorities always visible.

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Configure views, fields, and workflows to match how your team works.

From plan to delivery

Five ways Vaiz helps you run the project.

Track delivery, assess changes, connect knowledge to execution, and use AI without separating it from the plan.

Give AI the context it needs.

Vaiz AI works with live project data and prepares analyses or suggested updates for the team to review.

Bring external agent work back into Vaiz.

Connect external agents to the tasks and requirements they need. Their work returns to Vaiz as reviewable updates.

See project status without chasing updates.

View progress, blockers, decisions, and recent changes across individual projects and cross-project dashboards.

Manage change without losing control of the plan.

Understand how a scope change will affect dependencies, schedule, and budget before approving it.

Connect project knowledge to execution.

Link requirements, documents, and decisions directly to the tasks and milestones they shape.

For every team

Built for different ways of working.

Let each team use the views and workflows that fit its work while shared milestones and dependencies remain visible.

Game development teams

Coordinate game development across art, engineering, and QA in Vaiz. Keep tasks, design documents, and release milestones together, with shared dependencies and blockers showing what affects the next build.

Tech startups

Turn product ideas into a prioritized MVP plan in Vaiz. Keep the backlog, task boards, and documents together, with clear owners, deadlines, and decisions as requirements change.

Product and engineering

Manage product development from specification to release in Vaiz. Connect requirements to tasks, plan sprints, and track bugs with Scrum and Kanban boards while keeping priorities, dependencies, and milestones visible.

Marketing teams

Plan marketing campaigns and content production in Vaiz. Connect briefs, copy, and assets to tasks, assign owners and deadlines, and track reviews and approvals so every deliverable is ready for launch.

Operations teams

Manage recurring operational workflows in Vaiz with clear steps, owners, and deadlines. Link SOPs to tasks, coordinate handoffs across departments, and use dashboards to track workload, dependencies, and blockers.

HR and people teams

Organize employee onboarding in Vaiz with shared checklists and documents. Assign preparation steps to HR, IT, and team leads, set deadlines, and track outstanding tasks before each new hire starts.

Creative and marketing agencies

Keep client work moving from brief to delivery in Vaiz. Connect project requirements, creative tasks, and revision notes, track deadlines across accounts, and share selected boards with clients so everyone can follow progress.

Start with a template

Explore our project templates that make starting your work quick and easy.

Sales team

A lightweight CRM board to manage your entire sales pipeline. Qualify leads, track deal value, and forecast closes without the complexity of a full CRM.

Marketing team

Plan campaigns, content, and creative work in one place. Size tasks quickly, tag by marketing discipline, and track where requests and leads come from.

Development team

A lightweight engineering board that keeps references and blockers visible. Flexible task categories with zero forced fields.

Production team

Run content production from brief to launch with clear phases, content types, and linked docs and assets.

Recruitment team

A hiring pipeline that tracks roles and candidates together. From hiring request to onboarding, with sources and seniority built in.

Non-profit organization

Track grants and initiatives from discovery to close. A clear pipeline with quick status markers for deadlines and submissions.

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For developers and project admins

Work from your terminal. Keep Vaiz up to date.

Open Vaiz tasks in Codex with the relevant requirements, documents, decisions, and deadlines. Results return to Vaiz for review.

Use MCP to pull task data into Codex and send status, outputs, and suggested changes back to Vaiz.

Bring your projects to Vaiz.

Import projects and tasks from Jira, Asana, Linear, Trello, YouTrack, or Notion, then continue planning and delivery in one workspace.

Easy and fast migration.

Connect your tracker with our step-by-step guide and screenshots. Choose what to move, then let Vaiz copy each project in one go.

Check every step.

Review what’s coming over before you start, then check the final counts when it’s done. Try one project first before moving the rest.

Step-by-step import guide

Want a smooth, guided migration?

We’ll move your projects and check the result with you, free of charge. Let us handle the move.

Compare your current stack with Vaiz

Project management software
Knowledge management software

Ready to simplify your stack?

Start a 14-day trial with full access. No credit card required.

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Our clients & partners

Shaping the Future Together

Don’t just take our word for it!

“Vaiz is not just a task manager, but a full-fledged all-in-one working space that combines the functionality of Jira, Notion, Confluence, and other platforms. Integrations, documentation, tasks, processes — all in one place. Conveniently. Quickly. Flexibly.”

Violetta Piven

Fortenext

“After working with Jira and Confluence, your tool feels like a breath of fresh air. Everything's intuitive and uncluttered. Turns out, project management can actually be easy—maybe even enjoyable.”

Alex Aleshin, founder

SpaceFleet Commander

“It's been a noticeable upgrade from Jira in terms of usability. The interface feels much simpler and more intuitive - things that used to require mental effort in Jira now just flow naturally.”

Oleg Spitsyn

Accor consulting d.o.o

Trusted by teams. Covered by press

Mobile and desktop apps

The same Vaiz workspace on every device.

Access projects, tasks, docs, and updates from mobile or desktop. Everything stays synced across iOS, Android, macOS, and Windows.

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Trust, security, and support

Keep your projects secure, traceable, and supported.

GDPR compliant.

Your data stays yours, encrypted at rest and in transit, and never used to train AI models.

Control access project by project.

Assign each person the Owner, Manager, Member, or Guest role and decide which projects they can access.

Keep a record of every change.

See who changed what and when across tasks, documents, and project settings.

Get priority support from real people.

Premium includes priority support, 24×365, a dedicated account manager, and priority feature requests.

Bring your next project into Vaiz.

Try Premium free for 14 days or book a demo with our team.

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