Questions and answers

A Space is a designated area where you can organize your work. It can represent an organization, a department, or a product. You can create as many Spaces as you need, depending on your requirements.

Each Space includes Projects, Teams, and Documents. You can invite people to your Space to collaborate effectively.

How to create a space

A Project is a collection of Boards, Documents, and Teams within a Space. You can create as many Projects as you need in each Space.

Each Project can contain multiple Boards, Documents, and Teams. You can invite people to collaborate on a Project.

How to create a project

A Board is a collection of Tasks within a Project. You can create as many Boards as you need in each Project.

Each Board can include multiple Tasks. It has its own team settings and permissions. Boards offer different views: Cards, List, Calendar, Milestones, Gantt, and Automation, with Smart List coming soon.

Learn more about Boards

Milestones are specific points in a project timeline that signify important events, deadlines, or achievements. They help track the progress of a project and ensure that key goals are met on time.

Each Milestone contains a list of tasks that need to be completed within its scope. You can track the progress of a Milestone based on the completion of these tasks. Additionally, each Milestone can be displayed as a Gantt chart, which helps in prioritizing and scheduling deadlines effectively.

A Gantt chart is a visual representation of a project schedule, displaying the start and finish dates of various elements of a project. It helps in planning, coordinating, and tracking specific tasks within a project.

In a Gantt chart, each task is represented as a bar, with the length and position indicating its duration and timing. This view allows you to see the project timeline at a glance, identify dependencies between tasks, and adjust priorities and deadlines as needed. Gantt charts are particularly useful for managing complex projects with multiple milestones and interconnected tasks.

Yes, you can invite team members to collaborate on your projects. Navigate to the Team section in your Space and click Invite. Note that only users with Owner or Manager roles have permission to invite new members. Read more about inviting members

Yes. Vaiz offers four roles: Owner (full access to all workspace features and settings), Manager (can manage projects, boards, and team members), Member (can view and edit content in assigned projects), and Guest (limited access to specific shared items only). You can also limit project access by creating groups with their own access roles. Learn more about roles and permissions.

Yes, you can create groups to better manage your team based on departments or functions. Go to the Team section and select the Groups tab. From there, you can create a group, add members, and set permissions for the entire group across different projects. Learn more about creating and managing groups.

Yes. Vaiz includes customizable dashboards built from configurable cards (widgets). You can display task lists, milestones, productivity stats, project history, dynamics over time, recent documents, and more. Cards update automatically when your project data changes. Learn more about dashboards and widgets.

You can reach Vaiz support through the in-app chat, by emailing [email protected], or via the support page. Priority support, 24×365, is included in Premium.

Vaiz is a proprietary, cloud-hosted work management platform available as a web-based application. On-premises deployment may be available for Enterprise customers with specific requirements — contact sales to discuss.

Vaiz was founded in 2024 and officially launched in 2025.

Vaiz is headquartered in Limassol, Cyprus. Vaiz Ltd. is a registered company operating under EU-adjacent jurisdiction with full GDPR compliance.

Vaiz is built for cross-functional teams of 5 to 100 people, including self-managed teams without formal managers. It's ideal for teams tired of running multiple disconnected tools and wanting a single workspace for tasks, documents, and collaboration. Vaiz is not designed for enterprises with strict regulatory requirements, highly custom role hierarchies, or teams built around employee activity tracking.

Vaiz is used by development, design, marketing, and HR teams across different company sizes. Common examples include early-stage startups (3-4 people running tasks and documentation in one place), small studios (~15 people managing sprints, assets, and automations), and product teams in IT companies (~50 people connecting clients and freelancers as guests in a unified workflow).

Vaiz replaces the need for multiple tools by combining task management, documents, and collaboration in one workspace — instead of running Jira + Notion + Google Docs separately. It's designed to reduce cognitive load with a simpler, more intentional interface while staying powerful enough for growing teams. Plans start at $5 per user per month when billed yearly.

Vaiz includes six core capability areas: task management, project planning, multiple project views (Cards, List, Calendar, Milestones, Gantt), AI assistant and automations, integrations with 9,000+ apps via Zapier plus Claude MCP support, and team collaboration — all in one workspace.

Vaiz is rated 4.9/5 on G2 and maintains a 4.8+ average across Trustpilot, SoftwareSuggest, Crozdesk, SourceForge, Slashdot, and The Digital Project Manager.

Vaiz data is hosted across leading cloud infrastructure providers including AWS, GCP, and Azure.

Vaiz starts with a 14-day free trial with full access to Pro or Premium. No credit card is required. After the trial, choose the plan that fits your team.

Your data stays safe and accessible. We do not delete anything. If you haven't selected a plan, your workspace switches to read-only mode, so your team can still view every task, board, document, and automation but cannot create or edit content until you upgrade.

Pro covers the core toolkit teams need day to day: unlimited members, 500 GB storage, unlimited automations and history, and MCP access. Premium includes everything in Pro plus unlimited storage, Vaiz Agent, higher MCP limits, and priority support with a dedicated account manager.

Yes! You can switch between Pro and Premium anytime through your dashboard. When upgrading, changes take effect immediately with prorated billing. When downgrading, your new plan will start at the beginning of the next billing cycle.

Vaiz accepts major credit and debit cards for monthly and annual subscriptions. Annual invoicing and bank transfer are available for eligible teams. Contact sales to arrange them.

No. All listed prices are exclusive of VAT and any other applicable taxes. Any taxes are calculated and added at checkout based on your billing location.

No. Guest accounts do not count as paid seats. You only pay for full workspace members; guests can access the projects and content shared with them at no additional cost.

Talk to sales. Pricing stays the same per seat, it just comes with different paperwork: invoicing, a master agreement, or a rollout plan for larger teams.

Yes. Vaiz includes a built-in Gantt chart to visualize timelines and task dependencies. Learn more about Gantt charts in Vaiz.

Yes. Vaiz includes a collaborative document editor that lives alongside your tasks and projects. Learn more about Vaiz documents.

Yes. Basic AI features are available on all plans, and the full AI assistant is included in Premium. The AI assistant helps turn ideas into structured tasks, generate content, and assist with document editing. Vaiz also supports Claude MCP integration, letting you manage tasks and projects directly from Claude chat. A more powerful AI agent capable of creating tasks, building reports, and analyzing projects directly inside your workspace is coming soon.

Yes. Vaiz AI Manager is a workspace-native agent that sees your tasks, projects, documents, and team members. It can create tasks, assign work, build reports, and answer questions about your projects — all directly inside Vaiz without switching tabs. Launching June 2026. Follow updates on the roadmap

Yes. It's built for planning and better estimation to track effort and improve delivery predictability, not to monitor people.

Yes. Calendar view is available in Vaiz as of May 2026. You can visualize your tasks and deadlines in a calendar format directly from your board.

Yes. Vaiz supports Agile workflows including Scrum and Kanban. Boards include WIP limits, sprint planning, milestones, and customizable statuses for any agile methodology.

Yes — Vaiz is available as a native app for both iOS and Android. You can download it from the App Store and Google Play. Vaiz also works via web browser on desktop and mobile.

Currently Vaiz is available in English only. Additional languages are planned for the future. You can follow updates on our roadmap page.

Yes. Vaiz offers free pre-configured board templates with columns, task types, and custom fields ready to use. Browse all templates

Vaiz includes templates built for each team — Development, Marketing, HR, Sales, Production, Recruitment, and Non-profit. Each template comes with columns, task types, and custom fields specific to that team. Framework templates are also available: Scrum, Kanban, Waterfall, OKR tracking, RACI matrix, RAID log, and Sociocracy 3.0.

Yes. All templates are fully customizable — you can add or remove columns, task types, and custom fields at any time.

No. You can start with an empty board and build your workflow from scratch. Templates are optional.

Yes. Vaiz includes a free Scrum board template with sprint tracking, WIP limits, ceremonies, and engineering task categories — ready to use in one click. View Scrum template

Yes. Vaiz includes a free Kanban template with WIP limits and continuous flow columns. View Kanban template

Yes. Vaiz includes a free recruitment template that tracks roles and candidates from hiring request to onboarding, with pipeline stages, sources, and seniority built in. View Recruitment template

Yes. Vaiz includes a free RAID log template to track Risks, Assumptions, Issues, and Dependencies with priority, impact, owners, and resolution built in. View RAID log template

Yes. Vaiz includes a free OKR tracking template to link work to Objectives, limit WIP, and keep delivery focused each cycle. View OKR template

Yes. Vaiz includes a free Sociocracy 3.0 template — an S3 governance workflow for consent-based decisions, proposals, policies, and experiments. View S3 template

Yes. Vaiz includes a free Waterfall template for fixed-scope projects with phases from requirements through maintenance. View Waterfall template

Yes. Vaiz replaces spreadsheets with structured task management, documents, dashboards, and automations — all in one workspace. You can also import existing data from other tools via the Migration Center.

Yes. Vaiz imports members, projects, boards, lists, tasks, assignees, due dates, completion status, comments, and formatted text content from Trello.

Yes. Vaiz imports members, projects, columns, epics, tasks, subtasks, assignees, priorities, statuses, descriptions, comments, and attachments from Jira.

Yes. Vaiz imports members, spaces, columns, epics, tasks, subtasks, assignees, priorities, statuses, descriptions, comments, and attachments from Asana.

Yes. Vaiz imports members, projects with boards, tasks, subtasks (all nesting levels), assignees, priorities, task types, statuses, descriptions, and comments from YouTrack.

Partially. Vaiz currently imports tasks from Notion. Full import is in development.

ClickUp import is coming soon. You can follow updates on our roadmap page.

Monday.com import is coming soon. You can follow updates on our roadmap page.

Wrike import is coming soon. You can follow updates on our roadmap page.

Yes. Vaiz imports members, projects, tasks, subtasks (all nesting levels), assignees, due dates, priorities, statuses, descriptions, and comments from Linear.

Yes. For complex migrations from other tools, the Vaiz team offers a free import concierge service to make sure everything transfers smoothly. One-click importers are also available for Trello, Jira, Asana, YouTrack, Linear, and Notion. Learn more about imports

No. Vaiz is designed to make switching easy. You can import projects from Jira, Asana, Trello, YouTrack, Notion, and Linear via the Migration Center. Our team also offers a free Migration Concierge Service that moves your structure and data in about 48 hours with minimal downtime, preserving history and context.

Yes. Vaiz has a deep native Slack integration. You can create Vaiz tasks directly from Slack messages, receive real-time notifications, sync updates to channels, and automate status, assignment, and deadline changes. Both personal and Space-wide connections are supported. Learn more about the Slack integration.

Yes. Vaiz connects pull requests, branches, and commits to your tasks. You can track development progress alongside your project boards and documents without switching between tools. GitLab is also supported.

Yes. Vaiz offers a REST API and a Python SDK that let you manage tasks, documents, milestones, boards, custom fields, comments, and file uploads programmatically. Webhooks are also supported for triggering actions on task updates and status changes.

Yes. Vaiz supports the Model Context Protocol (MCP), which lets AI assistants like Claude Desktop and Cursor securely access your tasks, projects, and documents. This allows you to query, update, and manage your Vaiz workspace directly from external AI tools. Learn how to connect Vaiz to MCP

Yes. Vaiz integrates with Zapier, giving you access to 9,000+ apps. You can automate tasks, sync data, and connect Vaiz to tools like Google Sheets, Slack, HubSpot, and more — no code required. Learn more about the Zapier integration.

Yes. All data in Vaiz is encrypted at rest and in transit.

No. Vaiz does not use your data to train AI models.

Yes. Vaiz is fully GDPR-compliant. For details, please refer to our Privacy Policy.