Tutorials
Questions and answers
What is a Space?
A Space is a designated area where you can organize your work. It can represent an organization, a department, or a product. You can create as many Spaces as you need, depending on your requirements.
Each Space includes Projects, Teams, and Documents. You can invite people to your Space to collaborate effectively.
What is a Project?
A Project is a collection of Boards, Documents, and Teams within a Space. You can create as many Projects as you need in each Space.
Each Project can contain multiple Boards, Documents, and Teams. You can invite people to collaborate on a Project.
What is a Board?
A Board is a collection of Tasks within a Project. You can create as many Boards as you need in each Project.
Each Board can include multiple Tasks. It has its own team settings and permissions. Boards offer different views: Cards, List, Milestones, and Gantt.
What is a Milestone?
Milestones are specific points in a project timeline that signify important events, deadlines, or achievements. They help track the progress of a project and ensure that key goals are met on time.
Each Milestone contains a list of tasks that need to be completed within its scope. You can track the progress of a Milestone based on the completion of these tasks. Additionally, each Milestone can be displayed as a Gantt chart, which helps in prioritizing and scheduling deadlines effectively.
What is Gantt?
A Gantt chart is a visual representation of a project schedule, displaying the start and finish dates of various elements of a project. It helps in planning, coordinating, and tracking specific tasks within a project.
In a Gantt chart, each task is represented as a bar, with the length and position indicating its duration and timing. This view allows you to see the project timeline at a glance, identify dependencies between tasks, and adjust priorities and deadlines as needed. Gantt charts are particularly useful for managing complex projects with multiple milestones and interconnected tasks.
Can I invite people to my space?
Yes, you can invite team members to collaborate on your projects. Navigate to the Team section in your Space and click Invite. Note that only users with Owner or Manager roles have permission to invite new members. Read more about inviting members
Can I assign specific roles to team members?
Yes, you can assign roles to control access levels within your Space.
Available roles include
- Owner: Full access to all space features and settings.
- Manager: Can manage projects and members.
- Member: Can view and edit content.
- Guest: Limited access to shared items only.
Can I organize people into groups?
Can I organize members into groups?
Yes, you can create groups to better manage your team based on departments or functions. Go to the Team section and select the Groups tab. From there, you can create a group, add members, and set permissions for the entire group across different projects.
Is Vaiz free to use?
Yes, Vaiz offers a generic Free plan that includes essential features for individuals and small teams (up to 10 users). It requires no credit card to start. For advanced features, you can upgrade to Pro or Premium plans. View full pricing plans
Can I import data from other tools?
Yes, Vaiz provides a dedicated Migration Center to import your projects and tasks from other services. Currently supported integrations include:
- Asana
- Jira
- Linear
- Trello
- YouTrack
- Notion
To start, open your Space menu in the top-left corner and select Migration center. Learn more about importing data