All features

Teams

Keep your organization tidy: define teams, assign members, and maintain consistent access as people join, move roles, or collaborate across projects.

Vaiz Teams

Team management

Define teams, assign members, and reduce admin overhead as you scale.

  • Functional groups
    Group people by function, department, or squad
  • Consistent permissions
    Maintain permissions through roles and groups
  • Less admin overhead
    Reduce manual work as your team scales

Team monitoring

Keep responsibility explicit and make onboarding faster with a predictable structure.

  • Clear ownership
    See participation and ownership across teams
  • No orphan work
    Avoid work without clear responsibility
  • Fast onboarding
    New members get up to speed quickly with a predictable structure

Roles & security

Granular access control: Enterprise-grade security

In modern business, data is the main asset. Vaiz provides a flexible role-based access control (RBAC) system so that every employee sees only what they are supposed to.

Role
Description
Ideal For
Owner
Full access to billing, security settings, and space deletion.
CEO, CTO, Founders
Admin
User management, space creation, integrations.
Team Leads, Project Managers
Member
Work with tasks, content creation, but no access to space settings.
Full-time employees
Guest
Access only to specific folders or tasks. Cannot see other projects.
Freelancers, Clients, Contractors

Create Access groups (e.g., "Designers", "Legal") to grant project rights to entire departments in one click. This saves administration time and reduces the risk of human error.

Roles & security

Workload management

Work-life balance for your team

One of the main pain points for managers is uneven task distribution. Vaiz offers a solution to prevent burnout and ensure efficient resource allocation.

Workload view: Visualize who is overloaded and who has capacity.

Capacity planning: Set weekly hour or task limits for each employee.

Workload management

Collaboration

Communication in context

Stop switching between tools. Vaiz combines messenger and task manager to keep all discussions tied to the work itself.

Built-in chat: Create group chats, project channels, and direct messages.

Real-time collaboration: Work on documents (Vaiz Docs) together with colleague cursors and in-text comments.

Mentions & reactions: Use @mentions to notify specific people and emojis to give quick feedback.

Collaboration

Onboarding & efficiency

A knowledge base that's always at hand

New employees get up to speed faster when everything they need is organized and accessible.

Team wiki: Create a centralized knowledge base (SOPs, guides) inside Vaiz.

Team analytics: Track productivity reports: who closes how many tasks, reaction speed to comments.

Onboarding & efficiency

Frequently asked questions

Everything you need to know about Teams. Can't find the answer you're looking for? Contact our support team.

How do I invite new members to my team?

You can invite team members by email or by sharing a link. Go to your Space settings and select "Members". Learn more in our tutorial: How to Invite Teammates.

Can I control what different team members can see?

Yes, VAIZ offers granular permissions. You can assign roles to members to control their access to projects and settings. See How to Set Roles and Permissions.

How do I organize my team work?

You can create specific Spaces for different departments or squads. Check out How to Create a Space to get started.

Ready to streamline your workflow?

Start for free and see how VAIZ can help your team work smarter.