Teams & members

Keep your organization tidy: define teams, assign members, and maintain consistent access as people join, move roles, or collaborate across projects.

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Teams & members

Group people by function, department, or responsibility.

Key capabilities

Manage members, roles, and visibility

Team management

Define teams, assign members, and reduce admin overhead as you scale.

  • Functional groups: Group people by function, department, or squad
  • Consistent permissions: Maintain permissions through roles and groups
  • Less admin overhead: Reduce manual work as your team scales

Team monitoring

Keep responsibility explicit and make onboarding faster with a predictable structure.

  • Clear ownership: See participation and ownership across teams
  • No orphan work: Avoid work without clear responsibility
  • Fast onboarding: New members get up to speed quickly with a predictable structure

Roles & security

Granular access control: Enterprise-grade security

In modern business, data is the main asset. Vaiz provides a flexible role-based access control (RBAC) system so that every employee sees only what they are supposed to.

| Role | Description | Ideal For | | :--- | :--- | :--- | | Owner | Full access to billing, security settings, and space deletion. | CEO, CTO, Founders | | Manager | Can manage projects, boards, team members, integrations, and workspace operations depending on permissions. | Team Leads, Project Managers | | Member | Can work with assigned tasks and documents, but cannot manage space-level settings. | Full-time employees | | Guest | Limited access to specific shared boards, folders, documents, or tasks. | Freelancers, Clients, Contractors |

Create Access groups (e.g., "Designers", "Legal") to grant project rights to entire departments in one click. This saves administration time and reduces the risk of human error.

Workload management

Work-life balance for your team

One of the main pain points for managers is uneven task distribution. Vaiz offers a solution to prevent burnout and ensure efficient resource allocation.

Workload view: Visualize who is overloaded and who has capacity.

Capacity planning: Set weekly hour or task limits for each employee.

Collaboration

Communication in context

Stop switching between tools. Vaiz combines messenger and task manager to keep all discussions tied to the work itself.

Built-in chat: Create group chats, project channels, and direct messages.

Real-time collaboration: Work on documents (Vaiz Docs) together with colleague cursors and in-text comments.

Mentions & reactions: Use @mentions to notify specific people and emojis to give quick feedback.

Onboarding & efficiency

A knowledge base that's always at hand

New employees get up to speed faster when everything they need is organized and accessible.

Team wiki: Create a centralized knowledge base (SOPs, guides) inside Vaiz.

Team analytics: Track productivity reports: who closes how many tasks, reaction speed to comments.

Common questions

You can invite team members by email or by sharing a link. Go to your Space settings and select "Members". Learn more in our tutorial: How to Invite Teammates.

Yes, Vaiz offers granular permissions. You can assign roles to members to control their access to projects and settings. See How to Set Roles and Permissions.

You can create specific Spaces for different departments or squads. Check out How to Create a Space to get started.

See it in action in your own workspace.

Start a free trial, set up your first project in minutes, and invite your team when you’re ready.

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