Recruitment team

A recruitment tracker, also called a recruiting pipeline template, keeps all open roles and candidates in one shared system. Instead of managing hiring across spreadsheets, email threads, and separate documents, a recruitment tracker shows every candidate's current stage, how long they have been in the pipeline, and where they came from. This helps hiring managers, recruiters, and founders work from the same picture without duplicating effort or losing track of candidates between stages.

Without a structured recruitment tracker, teams consistently run into the same problems: candidates fall through the gaps between interview rounds, feedback is not recorded or shared in time, and it becomes impossible to identify where candidates are dropping out most often. These gaps slow hiring down and damage candidate experience. A structured pipeline gives every role and candidate a clear owner, a current stage, and a next step.

This template covers the full hiring cycle across nine stages: Hiring Request, Role Setup, Open Roles, Sourcing and Screening, Interviews, Assessment, Offer, Hired and Onboarding, and Rejected or Dropped. Two separate task types, Role and Candidate, can be linked to each other so open requisitions and the people being considered for them stay connected in one view.

This template is built for HR managers and recruiters in companies of 20 to 200 people, founders hiring their first employees, and recruiting agencies that need pipeline visibility without the cost of a dedicated ATS. If your team is managing more than two or three open roles at once and tracking everything in a spreadsheet, this board is the right step up.