Recruitment team
A hiring pipeline that tracks roles and candidates together — from hiring request to onboarding, with sources and seniority built in.
About this template
This board gives you one shared hiring pipeline: keep open roles and candidate cards in the same system, without losing structure.
Stages cover the full flow from request and role setup through sourcing, interviews, assessment, and offer — ending in onboarding or rejection, so your pipeline stays accurate.
Use Seniority and Remote flags to filter quickly, Source tracking to measure channel quality, and a relationship field to connect candidates to the right roles.
What's inside
Columns included
Task types
Custom fields
Key features
- End-to-end hiring stages (request → onboarding)
- Separate role and candidate task types
- Department categorization for easy filtering
- Source attribution to evaluate channels
- Role–Candidate linking for clean coordination
Who is this template for?
- Recruiters and talent acquisition
- HR teams
- Startup hiring managers
- Teams running multiple roles at once
- Agencies helping clients hire
How to use this template
Use this board to manage open roles and candidate flow together, so sourcing, evaluation, and hiring decisions stay connected.
Step 1
Open roles with the right structure
Start in Hiring request and Role setup, then move approved openings into Open roles. Use task types like Role and Candidate to keep requisitions separate from people in the pipeline, or use department-based types like Ops, Product, Design, or Tech to categorize by function.
Step 2
Run the candidate pipeline cleanly
Move candidates through Sourcing & screening, Interviews, Assessment, and Offer with clear ownership at each stage. Use Source, Seniority, and Remote to filter quickly and understand which profiles are progressing.
Step 3
Close the loop from offer to onboarding
When decisions are made, move work into Hired / Onboarding or Rejected / Dropped and keep the Role–Candidate Relationship field accurate. That gives you one reliable record of how each role was filled and where candidates dropped out.
Compare this template
Explore how this recruitment team workflow compares with other tools across real use cases.
Jira vs Vaiz for recruitment teams
Jira alternative for recruitment teams. A hiring pipeline that tracks roles and candidates together. From hiring request to onboarding, with sources and seniority built in.
Read comparisonAsana vs Vaiz for recruitment teams
Asana alternative for recruitment teams. A hiring pipeline that tracks roles and candidates together. From hiring request to onboarding, with sources and seniority built in.
Read comparisonMonday vs Vaiz for recruitment teams
Monday alternative for recruitment teams. A hiring pipeline that tracks roles and candidates together. From hiring request to onboarding, with sources and seniority built in.
Read comparisonLinear vs Vaiz for recruitment teams
Linear alternative for recruitment teams. A hiring pipeline that tracks roles and candidates together. From hiring request to onboarding, with sources and seniority built in.
Read comparisonFrequently asked questions
What stages are included?
Can I track both roles and candidates?
Can I track seniority levels?
How do I avoid losing candidates between stages?
How do I track funnel metrics?
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