Operations management, simplified

Workflow Management Software for Operations Teams

Tasks, docs, and SOPs in one workspace — built for operations teams that have outgrown spreadsheets, without the complexity of Jira or ClickUp.

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Operations workflows without spreadsheet chaos

With Vaiz

  • SOPs, tasks, and docs in one workspace — always up to date, always linked
  • Real-time workload view across every team and project
  • New requests flow into tasks automatically — via Zapier, MCP, or Slack integration
  • One workspace — everything new hires need is already there
  • Dashboards that update as work moves — no manual assembly

Without Vaiz

  • Processes live in spreadsheets, emails, and Notion docs — nobody knows which version is current
  • No way to see who's overloaded and what's falling behind
  • New requests get buried in Slack threads and inboxes
  • Onboarding a new hire means sending 12 different links
  • Building a status report means collecting data from five different places

Built for how operations teams actually work

Plan

Map out workflows with tasks and docs side by side

Define workflows, assign owners, and set deadlines in one workspace. SOPs and process docs live in Vaiz Docs, linked directly to the tasks that follow them. AI helps draft SOPs, summarize status, and generate task descriptions right where the work happens.

Execute

Run every project without the status meeting chaos

Switch between Kanban, Timeline, and List view without losing context. Assign owners, track blockers, manage dependencies — and keep everyone moving. When your team scales from 10 to 100, the same workspace scales with you.

Coordinate

Process docs that live where the work happens

Onboarding guides, project briefs, and standard operating procedures live inside Vaiz — linked directly to tasks and updated in real time. When someone asks “where’s the SOP?” the answer is always the same place as the project.

Improve

Get full visibility into team workload and resources

Monitor project progress, team capacity, and deadlines in one dashboard. Spot bottlenecks before they become problems — no manual data collection required.

How operations teams use Vaiz

Operations Managers

Get full visibility into every project, team, and deadline — without chasing updates across tools.

Process & Systems teams

Build, document, and maintain operational SOPs right where the work happens — no separate wiki needed.

People Ops / HR

Standardize employee onboarding with templates and checklists — track completion without spreadsheets.

Chiefs of Staff

Coordinate cross-functional initiatives, track priorities, and keep leadership informed — in one workspace.

Start running operations in minutes

Ready-to-use operations templates for managers, chiefs of staff, people ops, and cross-functional teams.

Connect Vaiz with your operations tool stack

Vaiz integrates with the tools your operations team already uses — so requests, docs, and project updates stay connected without changing how your team works.

Mermaid
GitLab
Zapier
Figma
Google Calendar
Miro
Slack
Opsgenie
Zoom
Gmail
Vimeo
Mailchimp
Twilio
Teams
Dropbox
GitHub
Shopify
Sentry
Excalidraw
Zendesk
Stripe
GraphQL
Discord
Telegram
HubSpot
Google Drive
YouTube

Integrations

Slack · Zapier · Google Drive · Google Sheets · Typeform · Google Calendar · +2,000 more

Asana
Jira
Notion
Trello
YouTrack

Import from

Asana, Jira, Notion, Trello, YouTrack, Linear — migrate in minutes

Python

API + Python SDK

For operations teams that need custom integrations, reporting, or workflow automation.

Trusted by operations teams and growing startups

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India-based smart facility management platform combining IoT sensors, cloud analytics, and WhatsApp-driven task automation for commercial real estate.

IT consulting firm specializing in Salesforce implementation, cloud solutions, and AI-driven business transformation.

Corporate training and business science company that uses research-backed methods to improve thinking and communication in business teams.

Curated AI-powered job platform for verified remote and relocation positions. Connects tech professionals with full-time roles paying in USD, EUR, GBP, and other major currencies.

IT project management company headquartered in Ljubljana, Slovenia, with over a decade of experience. Provides outsourced services across digital transformation, startup project development, web and mobile app development, DevOps, and cybersecurity.

Events-oriented social network that helps people plan activities together. Lets users create and share events, invite friends or groups to attend, buy tickets, find events nearby, and discuss them with their contacts.

Florentine maker of handcrafted leather and raffia handbags, designed in Australia and produced by Italian artisans. Focused exclusively on handbags for women who want stylish, practical, versatile pieces with timeless Italian craftsmanship.

Forex and CFD broker regulated by CySEC and the Seychelles FSA. Offers MetaTrader 4 and 5 with leverage up to 1:1000 and access to over 1,000 instruments across forex, indices, metals, cryptocurrencies, stocks, ETFs, and energies.

Barcelona-based digital marketing agency and certified Google Partner. Delivers SEO, PPC, web design, and conversion rate optimization services, building personalized digital strategies across search, social, email, and content for clients ready to scale.

Set up operations in under an hour

Free for up to 10 users. Larger teams get a free 30-day trial — no credit card required.

Vlad

Vlad

Vaiz’s top solution consultant

Spent 8 years helping teams pick and roll out work tools. Talks straight about trade-offs, won’t sell you Vaiz if it’s not the right fit.

Vaiz is also built for

Frequently Asked Questions

What is workflow management software for operations teams?

Workflow management software helps operations teams standardize processes, assign tasks, track deadlines, and coordinate work across departments — all in one place. Instead of juggling spreadsheets, Slack threads, and disconnected docs, teams use a single platform to plan, execute, and improve their operational workflows.

How is Vaiz different from ClickUp, Asana, or monday.com for operations?

Vaiz brings tasks and process documentation together in one workspace — without the complexity of an everything-app or the overhead of enterprise tooling. It’s purpose-built for growing teams that need structure without bloat: real-time docs linked to tasks, ready-to-use operations templates (RACI, OKR, RAID), and a clean interface your whole team can adopt in a day.

Can I manage SOPs and process documentation in Vaiz?

Yes. Vaiz Docs live inside the same workspace as your tasks and projects. You can create, edit, and collaborate on SOPs in real time — and link them directly to the tasks and workflows they describe. No need for a separate wiki or Notion workspace.

Does Vaiz have a RAID log template?

Yes. Vaiz offers a ready-to-use RAID log template that tracks Risks, Actions, Issues, and Dependencies in one board. It’s linked to your project tasks, so blockers get flagged before they slow your team down.

What operations templates does Vaiz offer?

Vaiz includes templates for RACI matrices, OKR tracking, RAID logs, and more — all designed for operations workflows. An SOP template is coming soon. Every template is ready to use out of the box and can be customized to fit your team’s processes.

Is Vaiz free for operations teams?

Yes. Vaiz is Forever Free for up to 10 users — with automations (up to 100/month), docs, and all core views included. No credit card required. Paid plans start at $7/user/month for teams that need more storage, unlimited automations, or advanced features.

Can I import projects from Asana, Jira, or Trello into Vaiz?

Yes. Vaiz supports direct imports from Asana, Jira, Notion, Trello, YouTrack, and Linear. Your tasks, projects, and structure come with you. In rare cases, some items may be preserved as links to the original tool — but nothing gets left behind.