Operations management, simplified

Workflow Management Software for Operations Teams

Tasks, docs, and SOPs in one workspace — built for operations teams that have outgrown spreadsheets, without the complexity of Jira or ClickUp.

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Operations workflows without spreadsheet chaos

With Vaiz

  • SOPs, tasks, and docs in one workspace — always up to date, always linked
  • Real-time workload view across every team and project
  • New requests flow into tasks automatically — via Zapier, MCP, or Slack integration
  • One workspace — everything new hires need is already there
  • Dashboards that update as work moves — no manual assembly

Without Vaiz

  • Processes live in spreadsheets, emails, and Notion docs — nobody knows which version is current
  • No way to see who's overloaded and what's falling behind
  • New requests get buried in Slack threads and inboxes
  • Onboarding a new hire means sending 12 different links
  • Building a status report means collecting data from five different places

Built for how operations teams actually work

Plan

Map out workflows with tasks and docs side by side

Define workflows, assign owners, and set deadlines in one workspace. SOPs and process docs live in Vaiz Docs, linked directly to the tasks that follow them. AI helps draft SOPs, summarize status, and generate task descriptions right where the work happens.

Execute

Run every project without the status meeting chaos

Switch between Kanban, Timeline, and List view without losing context. Assign owners, track blockers, manage dependencies — and keep everyone moving. When your team scales from 10 to 100, the same workspace scales with you.

Coordinate

Process docs that live where the work happens

Onboarding guides, project briefs, and standard operating procedures live inside Vaiz — linked directly to tasks and updated in real time. When someone asks “where’s the SOP?” the answer is always the same place as the project.

Improve

Get full visibility into team workload and resources

Monitor project progress, team capacity, and deadlines in one dashboard. Spot bottlenecks before they become problems — no manual data collection required.

How operations teams use Vaiz

Operations Managers

Get full visibility into every project, team, and deadline — without chasing updates across tools.

Chiefs of Staff

Coordinate cross-functional initiatives, track priorities, and keep leadership informed — in one workspace.

People Ops / HR

Standardize employee onboarding with templates and checklists — track completion without spreadsheets.

Process & Systems teams

Build, document, and maintain operational SOPs right where the work happens — no separate wiki needed.

Start running operations in minutes

Ready-to-use operations templates for managers, chiefs of staff, people ops, and cross-functional teams.

Frameworks

RACI Matrix Template

Clarify ownership across teams. Define who's Responsible, Accountable, Consulted, and Informed for every project or process — in one shareable board linked to your actual tasks.

Use RACI Matrix Template →

Frameworks

OKR Tracking Template

Set team objectives, track key results, and keep everyone aligned on priorities — without spreadsheets or disconnected docs.

Use OKR Tracking Template →

Frameworks

RAID Log Template

Track Risks, Actions, Issues, and Dependencies — all four components — in one board. Unlike generic risk registers, this covers the full RAID framework so nothing falls through the cracks. Linked to project tasks so blockers get flagged before they slow your team down.

Use RAID Log Template →

Frameworks

SOP Template (coming soon)

Standardize your processes with a ready-to-use Standard Operating Procedure template. Document workflows once — run them consistently every time.

See all templatesTry For Free

Connect Vaiz with your operations tool stack

Vaiz integrates with the tools your operations team already uses — so requests, docs, and project updates stay connected without changing how your team works.

Mermaid
GitLab
Zapier
Figma
Google Calendar
Miro
Slack
Opsgenie
Zoom
Gmail
Vimeo
Mailchimp
Twilio
Teams
Dropbox
GitHub
Shopify
Sentry
Excalidraw
Zendesk
Stripe
GraphQL
Discord
Telegram
HubSpot
Google Drive
YouTube

Integrations

Slack · Zapier · Google Drive · Google Sheets · Typeform · Google Calendar · +2,000 more

Asana
Jira
Notion
Trello
YouTrack

Import from

Asana, Jira, Notion, Trello, YouTrack, Linear — migrate in minutes

Python

API + Python SDK

For operations teams that need custom integrations, reporting, or workflow automation.

Trusted by operations teams and growing startups

Set up operations in under an hour

Start with a 14-day free trial with full access — no credit card required.

Vlad

Vlad

Vaiz’s top solution consultant

Spent 8 years helping teams pick and roll out work tools. Talks straight about trade-offs, won’t sell you Vaiz if it’s not the right fit.

Vaiz is also built for

for Marketing teams

Plan campaigns, manage briefs, and track deadlines

Product Teams

Plan roadmaps, write specs, and manage delivery

for Agencies

Manage clients, track work, and organize assets

Frequently Asked Questions

Workflow management software helps operations teams standardize processes, assign tasks, track deadlines, and coordinate work across departments — all in one place. Instead of juggling spreadsheets, Slack threads, and disconnected docs, teams use a single platform to plan, execute, and improve their operational workflows.

Vaiz brings tasks and process documentation together in one workspace — without the complexity of an everything-app or the overhead of enterprise tooling. It’s purpose-built for growing teams that need structure without bloat: real-time docs linked to tasks, ready-to-use operations templates (RACI, OKR, RAID), and a clean interface your whole team can adopt in a day.

Yes. Vaiz Docs live inside the same workspace as your tasks and projects. You can create, edit, and collaborate on SOPs in real time — and link them directly to the tasks and workflows they describe. No need for a separate wiki or Notion workspace.

Yes. Vaiz offers a ready-to-use RAID log template that tracks Risks, Actions, Issues, and Dependencies in one board. It’s linked to your project tasks, so blockers get flagged before they slow your team down.

Vaiz includes templates for RACI matrices, OKR tracking, RAID logs, and more — all designed for operations workflows. An SOP template is coming soon. Every template is ready to use out of the box and can be customized to fit your team’s processes.

Vaiz starts with a 14-day free trial with full access to Pro or Premium. No credit card is required. After the trial, choose the plan that fits your team. See pricing for current plans.

Yes. Vaiz supports direct imports from Asana, Jira, Notion, Trello, YouTrack, and Linear. Your tasks, projects, and structure come with you. In rare cases, some items may be preserved as links to the original tool — but nothing gets left behind.