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How to import projects and tasks into Vaiz from other systems

Vaiz allows you to seamlessly import your projects and tasks from other platforms like Asana, Jira, or YouTrack. You can also connect Vaiz to thousands of other tools via the integrations page. This helps you quickly migrate your workflows and continue working without interruptions.

Step 1: Open the migration center

Click your space name in the top-left corner to open the space menu, then select Migration center.

Space menu open with the Migration center option highlighted

Step 2: Choose the source system

On the Space import page, choose the service you want to import from (e.g., Asana, Jira, Trello, YouTrack or Notion).

Note: in this tutorial, we’ll import from Asana (the flow is the same for other systems).

Space import screen with the Asana option circled among available services

Step 3: Create an API token and paste it

Follow the on-page instructions to generate a token in your source system (example for Asana):

  1. Open Asana and navigate to the Workspace you want to use.
  2. Click on your profile picture in the top right corner.
  3. In the dropdown menu, select My settings.
  4. Go to the Apps tab.
  5. Scroll down to the Build new apps section and click View developer console.
  6. In the newly opened window, find the Personal Access Tokens section and click Create new token.
  7. Create a new token if needed or copy an existing one.
Asana Imports screen with the API Token field and Connect to Asana button

Paste the token into the field and click Connect to Asana.

Asana API Token field filled in with the Connect to Asana button highlighted

Step 4: Select the workspace

Use the dropdown to choose the workspace to import from.
Then click Continue.

Import from Asana screen with the workspace dropdown and Continue button highlighted

Note: depending on the amount of data, loading may take up to 2 minutes.

Import from Asana workspace step showing the Getting workspace data loading state

Step 5: Review what will be imported

Vaiz shows a review screen with three sections you can fine-tune:

  • Members — people from the source system. (They’ll receive email invitations.)
Import data from Asana match step with the Imported members column checkboxes circled
  • Projects — source projects to create or map in Vaiz.

From the drop-down menu, select the Vaiz project you want to import into. If you're importing multiple projects, set the destination for each one individually.

Import match step showing the Imported projects table with Vaiz project name and slug fields
  • Tasks — tasks from the selected projects.
Import match step showing the Task list with project and Will be created status

Note: Each row has a blue checkbox enabled by default. Uncheck items you don’t want to import.

Step 6: Confirm and start the import

At the bottom, Vaiz summarizes how many users, projects, and tasks will be imported (and how many you chose to skip).

Click I am ready and confirm to start import. It may take some time.
Then click Start import.

Import summary showing 9 users, 1 project, 5 tasks selected and the Start import button

Step 7: Track progress

During the process, the import header shows Tasks importing and the counters update.

Import from Asana results page with Tasks importing status and Members, Projects, Tasks summary

When everything is done, the header changes to Complete and the summary shows final counts.

Import from Asana completed with a success notification and Show result button

Step 8: Find imported projects

Open the Projects section in the left sidebar, then select the project you chose as the import destination.

Inside that project, go to Boards — you’ll see the board named Imported Board from Asana containing all imported tasks.

Imported Board from Asana showing tasks organized into To do, In progress, and Done

Step 9: Start managing your data

Once the import is complete, you can start working with the new board right away. Your imported tasks are ready to review and update in Vaiz.

Click the ⋯ menu in the top-right corner to access additional board options. From here, you can create a group, share or export the board, duplicate it, open Board settings, manage the team, or change the board appearance.

Board three-dot menu with Create group, Share board link, Export as CSV, and Board settings options