Kanban
Classic Kanban flow with a strict WIP limit — visualize work, reduce bottlenecks, and ship continuously.
About this template
A practical Kanban board that puts flow first: clear stages, quick visual scanning, and a hard WIP limit on In Progress to prevent overload.
Effort is tracked with T-shirt sizing (XS–XXL) — lightweight for planning, useful for prioritization.
Area tags let you slice work by team or discipline, and an Archived lane keeps history searchable without cluttering your Done.
What's inside
Columns included
Task types
Custom fields
Key features
- True Kanban flow with WIP limit on active work
- Visual, easy scanning of stages
- Lightweight sizing for prioritization
- Area tags for filtering
- Archive lane for clean boards + history
Who is this template for?
- Continuous delivery teams
- Ops and support workflows
- Mixed teams (dev + non-dev)
- Teams drowning in "In Progress"
- Anyone moving from chaos to flow
How to use this template
Use this board to visualize flow, limit active work, and improve throughput without adding heavy process on top of the team.
Step 1
Prepare work before it goes active
Keep upcoming tasks in Backlog and pull only ready items into Todo. Use XS to XXL sizing to make effort visible before work enters the system, so prioritization stays lightweight but explicit.
Step 2
Protect flow with WIP control
Treat In progress (WIP ≤ 7) as a real limit, not just a label. If work starts piling up there, pause new pulls, use Hold for blocked items, and push cards through Review instead of letting half-finished work accumulate.
Step 3
Finish cleanly and learn from the board
Move completed work into Done, then archive older items so the board stays easy to scan. Use the Area field to spot which team, function, or discipline is generating bottlenecks or consuming the most flow capacity.
Compare this template
Explore how this kanban workflow compares with other tools across real use cases.
Jira vs Vaiz for Kanban teams
Jira alternative for Kanban teams. Classic Kanban flow with a strict WIP limit. Visualize work, reduce bottlenecks, and ship continuously.
Read comparisonAsana vs Vaiz for Kanban teams
Asana alternative for Kanban teams. Classic Kanban flow with a strict WIP limit. Visualize work, reduce bottlenecks, and ship continuously.
Read comparisonMonday vs Vaiz for Kanban teams
Monday alternative for Kanban teams. Classic Kanban flow with a strict WIP limit. Visualize work, reduce bottlenecks, and ship continuously.
Read comparisonLinear vs Vaiz for Kanban teams
Linear alternative for Kanban teams. Classic Kanban flow with a strict WIP limit. Visualize work, reduce bottlenecks, and ship continuously.
Read comparisonFrequently asked questions
What is a WIP limit and why use it?
Why is the WIP limit set to 7?
Can I use this outside engineering?
How do I know if my WIP limit is too high?
How do I handle urgent tickets?
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